Job Responsibilities
- Handle office administrative duties and paperwork which includes data entry, copying, scanning and attending to emails, etc.
- Maintain organized filing systems and accurate records.
- Prepare documents for compliance, audits, and internal reviews.
- Perform ad-hoc tasks as assigned by the HOD.
- Conduct half-yearly asset checks with the Operations team.
- Update the organization chart to reflect the latest manpower changes.
- Organize and prepare for meetings, including logistisc and gathering documents.
- Document meeting minutes for archival and distribution purposes.
- Support staff onboarding and offboarding processes.
- Handle petty cash and staff claims with proper documentation.
- Coordinate with the finance team for issuing invoices and following up on payments.
- Monitor client payments and provide updates to relevant teams.
- Prepare and issue Purchase Orders (POs) based on approved requisitions.
- Track POs and ensure timely delivery of goods and services.
- Review and process vendor payment claims, ensuring compliance with company policies.
- Track and update Key Performance Indicators (KPIs) for ongoing projects.
- Organize and analyze client and vendor performance surveys twice a year.
- Track and manage professional training programs for departmental personnel.
- Conduct quarterly employee performance surveys to gather feedback and support development.
- Produce monthly newsletter.
- Ad-hoc duties/tasks assigned.
Requirements
- Candidate must possess at least O-Level or equivalent.
- Minimum 4 years working experience in similar capacity.
- Proficient in MS Office & Outlook.
- Excellent team player with ability to meet tight deadlines.
- Ability to work independently with very minimal supervision.
- Ability to work in fast paced environment.
- IFM working experience would be an added advantage.
Working Location: Site Office, Tampines